MINUTES OF MEETING

·SILVERLEAF COMMUNITY DEVELOPMENT DISTRICT
BOARD OF SUPERVISORS MEETING MINUTES
Monday, May 6, 2024, at 1:00 p.rn. 3805 Shimmering Oaks Dr Parrish, FL 34202

Board Members in altendance via conference call or in person:

Paul Gressin Lawrence Powell Frank Davis Timothy Abramskl Jonathan Decker

Chairperson Vice Chairperson
Assistant Secretary Assistant Secretary Assistant Secretary

Also present via conference call or 1n person:

Venessa Ripoll Caleb Wingo Jorge Jimenez Rick Montejano
Alan t.., Rayl
Meredith Hammock Savannah Hancock Various Audience Members

PFM Group Consulting LLC Rayl Engineering
PFM Group Consulting LLC PFM Group Consulting LLC Rayl En_gineering
Kilinski Van Wyk Kilinski Van Wyk

(via Webex) (via Webex) (via Webex)

FIRST ORDER OF BUSINESS

Organiz-ational Matters Call to Order and Roll Call

The Board of Supervisors Meeting for the Silverleaf Commun1ty Development District was called lo order at 1'.00 p.m. Ms. Ripoll proceeded with roll call and confirmed quorum. Those 1n attendance are outlined above.

Public Comment Period

There were no publiocomments.

SECOND ORDER OF BUSINESS	Consl(fefa lon of the Minutes of the April
1, 2024, Board of Supervisors Meeting
The Board reviewed the minutes.

ON MOTION by Mr. Powell. seconded by Mr. Decker, with all in favor. the Board approved the Minutes of the April 1. 2024, Board of Supeni,sors Meeting.

Consideration or ·the Minutes of the April
24, 2024, Workshop Meeting
The Boa.rd reviewed the minutes,

ON MOTION by Mr. Gressin, seconded by Mr, Davis, with all in favor, the Board approved the Miputes of the April 24, 2024, Workshop Meeting,

Appointment of Auditor Selection Committee

Ms. Ripoll stated that within the Agenda is the .Audit that has been completed. She stated the Audit for the next fiscal year needs to be worked on next. In order to start the process, the Board usually appoints themselves as the Auditor Selection Committee and that meeting takes place right after the current Board Meeting. This is to follow all the guidelines properly.

ON MOTION by Mr. Gressin, secc;mded by Mr. Dav1s, with all in favor, the Board approved the Appointment of the Auditor Selection Committee,

Letter from the Supervisor of Elections -
Manatee County

Ma. Ripoll presented a Letter from the Supervisor of Elections. They have 1224 peopleregistered within SilVerleaf COD. All that is to be doneis to accept the Letter for the Record.

ON MOTION by Mr. Decker, seconded by Mr, Davis, with all in favor, the Board accepted the Letlerfrorn the Supervisor of Elections - Manatee County,

Consideration of the Resolution 2024-05,
General Election
It 1s General Election time and there are two seats up for the Election. Those seats are Seat 3, which is Frank Davis, and Seat 5, which is Jonathan Decker. At this time, the resolution is in place for the seats to be up, Mr. Davis and Mr. Decker should have been notified by the Supervisor of Elections already, in order to re-run for their seat
Ms. Hammock stated that the qualification period for that is June 10'", at noon, to June 14111, at noon, It is Monday-Friday. You do have to go in person to the Supervisor of Elections to fill out theformsthat are required. If there areany questions, you can ask Staff. However, the Supervisor

of Elections doesrun the Election Process. They are the final say on what documents are required
and what infom1ation is needed.

ON MOTION by Mr. Powell, seconded by Mr. Abramski, with all in favor. the Board accepted the Considerat]on of the Resolution 2024-05, General Election.

Consideration of the Resolution 2024-06. Approving a Preliminary Budget for Fiscal Year 2025 and Setting a Public Hearing Date

Ms. Rlpoll stated that the suggested date of the Public Hearing is August 5. 2024, at tl'le current location. at 1pm. She stated that within the information given on the iPads is the Proposed FY 2025 Budget. The Board reviewed the budget and had a lengthy discussion.

Mr. Monteiano stated that Engineering is currently at $26.000 and 1he budget was for $15,000. 1-ast year. they hit $30,000. Currently w1th FY25 being at $15,000, it's safe to say that it needs to increase to $30,000 to match last year's expenses. It's only halfway through the year and they are already at $26,000.
Mr. Montejano stated he will update it on his end as they go through the Budget

=
Ms. Ripoll stated there will not be a budget increase this year, e)(cept for the changes In the line
items discussed. When the Final Agenda is sent out for the Budget Meeting, it will reflect that Those will also reflect when posted on the website with all the changes and sentout to the Board. She asked for any other changes.

Ms. Hammock. confirmed that if there are no other changes to the Preliminary Bud9el then there needs to be approv;;it fofthe Resolution 2024-06,Approving a Preliminary Budget tor Fiscal Year 2025 as was stated on the record, as well as setting the Public Hearln9 datefor August 511>, 2024 at 1pm, at the current locatlon.

ON MOTION by Mr. Davis, seconded by Mr. Powell, with all in favor, the Board accepted the Consideration of the Resolution 2024-06, Approving a Preliminary Budget for Fiscal Year 2025 and Setting a Public Hearing Date.

Review and Acceptance of FY 2023 Audit

Ms. Ripoll stated that the Audit is in the packet that was given and has been reviewed by multiple
layers. Once it ts approved, it will be on the website for Residents to view.

Mr. Davis stated this was excellent as he was going to asl< for that to be done.

Ms. Ripoll asked for anyquestions regarding the Audit that was before the Board. or anyquestions for Council, or the Chairman, She confirmed Rick was still on the lme. There were no further questions. She asked for a motion to accept the Audit.

ON MOTION by Mr. Davis. seconded by Mr. Gressin, with all in favor, the Board accepted the Review of the FY 2023 Audit.

Update on Stormwaler Drains

Mr. Davrs mentloned that the report was done very meticulously and well done. Page 27, where the Company gave theirblessing. wasvery important lo see. There were no shenanigans as other companies have done.
Ms. Ripoll stated she would reach out to them and let them know the feedback, since the Board would be going throvgh thisprocessof reviewing proposals for thenextaudit company. She would be sure they also submit a proposal.

Mr. Montejano agreed that they do a great job.
Mr. Davis confirmed that this would be put up on the website because Members need to see this, because there are a lot of questions that come up regarding what the CDD does. At the last meeting. there were not a lot of attendees, but there were a lot of great questions. If they can go to the website and see exactly what 1s going on, it's imperative for them.

Ms. Ripoll confirmed that it would be on the website by tomorrow.
Mr. Wingo began to give the overview for the update on the Stormwater Drains. He stated that the exhibit was to g1ve a side-by.side of the work that was done by West Coast vs. what was requested. The work that was done by West Coast is shown on the exhibit by a red dashed fine. This was physically surveyed by Caleb and another project engineer. The green line represents the worl< that was asked for. It represents a straight inlet to inlet grade. By looking at the exhibit, it is not dead-on. It does have its' peaks and valleys. However, with the analysis done between Caleb and Alan, as well as a couple of others at the Firm. there are only a couple areas that have critical issues with the soil that need to be resolved before they can approve the work that is done. The scale on the sheet is exaggerated, so it is not as bad as it looks. That is mainly to point out the imperfections that ex1st amongst the soil, On the first sheet, the Board can see the biggest difference is 1/10111of a foot. In the grand scheme of things, it will hold a little bit of water, but
overall, ii allows 4/101" of a footto continue to drain in the soil. This is not a critical issue, but it still allows water to flow from inlet to inlet and accomplish the goal of what the soil Is tiy1ng to do.The main problem item is on Sheet 2. Very early on in U1e profile, there is the existing control structure and there's a large hunk shown by the redline. It has an elevation of 39.55. That section will need

to be flattened. in order to consider this well work as adequate at West Coast and to give the
recommendation to pay for the work that has been done. That is the main area of concern.

Mr. Wingo stated the report would be identifying any issues that are seen in the drainage structures andit would infonn the Board of necessary repairs.

Ms. Ripoll called for a motion to approve the Proposal for the Silverleaf Pond and Drainage Structure Inspection withRayl, notto ex:ceed $8,500.

ON MOTION by Mr. Powell, seconded by Mr. Abramski, with all in favor. the Board accepted the Proposal for the Silverleaf Pond and Drainage Structure Inspection

Mr. Wingo stated they would get started right away and would like to have the report generated, since it is internal. There is not a second party that they are trying to get work from.

Mr. Gressin stated he would Uke to order 7 new maps to be printed. This is so each member of the Board can have one. PFM can have one. and Dylan from the HOA can have one.
Mr. Wingo stated he understood, but he is not sure if it would.be minimal. When the map was constructed, it w.is done through the plots or lot numbers. To change from lot number to street address. you have to go in and manually enter all the street address numbers.
Mr Gressin stated for Caleb to give him a call to discuss.

Mr. Gressin stated 4836 Deep Creekls where planting needs to be filled In for a sound barrier. It's a buffer strip that backs up to 301, and there is a spot where a filler growth bush needs to be put in. That's a piece of land that is the Community's. He would like to request authorization to have a landscaper put a bush in there.

Ms. Ripoll stated she would work with the Landscaping Committee.

Update on District Council Letter to HOA Regarding ARC Applications

Ms. Hancock stated there were o	options. There are certain Districts that have adopted Polfcies for fence variances. The District would put a Policy and Procedure in place and a certain amount would be charged per application. This would tl'len go to the District Manager, This would also be based on if the District Manager's office has the capacity to review all the applications, There could be 5 applications, but there could also be 500 applications. It is for any fence that would go in any easement area of the District. If you have a fence that goes across soil, it has lo go a certain way so that it does not block the flow of water. The other option is for the District to adopt a Policy that states there can be no fences in easement areas. This would be for ease of the District and a straight forward way to not have lo pick and choose.

Ms. Hancock stated the HOA does not have theauthority 'lo tell someone that they have permission to build sometl'ling thatgoes across District easement They do not have that authority when it is District property. Therefore, this would need to be a process through the District and through the Board.

·Mr. Gressin stated that the ARC Board only deals w1th private resldences. He does not tnink there are District easements across private residences.
Ms. Hancock stated there can be maintenance easements. drainage easements, and access easements to access anything that is owned by the District. There are a few different types that do exist.

Mr. Gressin stated that this started out as a complaint by two Residents who extended thefr property. They extended it behind their property line to create firepits.
Ms. Hancock stated that Cease and Desist l,etlers were se11I to these Residents,

Mr. Gressin stated he felt that was sufficient He is not in favor of going any further than the ARC Board in regards to Residents and fence variances. As a prior building inspector, he stated he knows how the drainage and easements are.

Ms. Hancock mentioned another thing to keep in mind, is that when they areinstalling fences In the back, if there is a swale or other stormwater facirity that is at a deep ciine. they can't put a fence all tile way to the ground. This has happened in other Districts. This has an impact.

Mr. Gressin stated thatis in the Rules and Regulations He stated rt must be 4 inches above the ground.
Ms. Hancock stated that was good because they've had some thal were following the swales and they had to go in and remove them.
Ms. Ripoll stated this will be brought back for the next Board meetfrig.

Ms. Hancock agreed and stated that the reason this has started to be put into place in so many other Districts, is because there are major issues with access or flooding, due to them not paying attention to the easements on their property. It is causing major issues that are very big costs tor the District to incur once the damage starts being doneto infrastructure.

Ratification of  Payment  Authorization
#214

Ms. Ripoll stated this has contractual obligations included and has been approved· by the Chair and reviewed by herself, St,e called for a motion to approve the Ratification.

ON MOTION by Mr. Decker, seconded by Mr. Powell, with all in favor, the Board accepted the Ratification of Payment Authorization #214.

Review of District Financial Statements

Ms. Ripoll stated the financials are as of Maroh 3151, 2024. Rick is on the line if there are any
questions regarding these financials. There were no questions. Shecalled for a motion lo approve the District Financials as presented.

ON MOTION by Mr. Abramski, seconded by Mr. Davis, with all in favor, the Board accepted the Review of the District Financial Statements.

THIRD ORDER OF BUSINESS	Other Business

Staff Reports

District Counsel -

District Engineer­ District Manager-

Ms. Hancock told the Board that they should be getting an email re9arding Form 1 that they need to fill out. via the online portal. She reminded them to check their spam folder in case. Other Districts have been experiencing this happening. If there are any questions, reach out to them or Ms. Ripoll.

No report at this time.
Ms. Ripoll noted that the next meeting is scheduled for June 3"', 2024. She reiterated for the Board to make sure they take care of their Form 1 as previously mentioned. Any questions can be directed to District Staff.

Supervisor	Requests	and	Audience Comments

Residents had a lengthy discussion with staff and Board of Supervisors.

Ms. Ripoll asked if there was anything else from the Supervisors at that tTme. No further comments were made. She called for a motion to adjourn.

FOURTH ORDER OF BUSINESS	Adjournment There wereno additional comments from the Board.

ON MOTION by Mr. Gressin seconded by Mr. Davis, with all in favor, the May 6 2024, Meeting of the Board of Supervisors of the Sitverleaf Community Development District was adjourned at 2:06 p.m.

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Secretary/Assistant Secretary

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Chairperson"7fce Chairperson